Report : PW-12-053

Public Works
Telephone (905) 468-3278
Facsimile (905) 468-1722

3 Lorraine Strret
P.O. Box 100
Virgil, Ontario
L0S 1T0

		Submitted on:	November 19, 2012
Report:	PW-12-053

Report To:	Public Works Advisory Committee
Subject:	Tree Trimming and Stump Removal Tender Award

1. RECOMMENDATION

It is respectfully recommended

1.1 That the low tender bid of $90.00/hour for Stump Removal and $98.00/hour (without chipper) or $104.00/hour (with chipper) for Tree Trimming, be accepted from Pineridge Tree Services Ltd. with payments based on tendered unit prices and actual hours worked.

2. PURPOSE / PROPOSAL

The purpose of this report is to obtain Council's approval for award of the tender for Tree Trimming and Stump Removal.

3. BACKGROUND

Invitations to tender for Tree Trimming and Stump Removal were sent out to qualified contractors for this contract specified for a two year duration (ending December 31, 2014). This tender was stated to be awarded in whole.

4. DISCUSSION / ANALYSIS

On November 13, 2012, the Public Works Department received and reviewed tenders for Tree Trimming and Stump Removal services. Invitations were sent out to five companies and four bids were received by closing. The following are the bids that were received:

Company Trimming $/hr. Stump Removal $/hr.

Pineridge Tree Service Ltd. $ 98.00/hr. w/o chipper $90.00/hr.
St. Catharines $104.00/hr. w/ chipper

Davey Tree Expert Co. Ltd. $126.40/hr. $102.50/hr.
Welland

Regional Tree Service $140.00/hr. $135.00/hr.
St. Catharines

Arborwood Tree Service Inc. $138.00/hr. w/o chipper $85.00/hr.
Caistor Centre $142.90/hr. w/ chipper

5. FINANCIAL IMPLICATIONS

The low tender prices bid represent the same as the previous two years for trimming without a chipper, a decrease of $6.00/hour with a chipper, and an increase of $8.00/hour for stump removal. This expense is covered under the Roads Operating Budget.

6. COMMUNICATIONS

Once approved, all bidders will be notified of Council's decision.

7. CONCLUSION

Pineridge Tree Services has been serving the Town's needs for these services for many of the previous years and proven to provide quality service, reliability, and good value.

Prepared by, Approved by,

Darrin Wills, C.Tech., rcji Doug Kerr, C.E.T.
Engineering Technologist Deputy Director of Public Works

Respectfully submitted,

E.J. Kuczera, M.Sc. P.Eng. Mike Galloway
Director of Public Works Chief Administrative Officer

ATTACHMENTS

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