Operations Advisory Committee Minutes July 10, 2017

THE CORPORATION OF THE TOWN OF NIAGARA-ON-THE-LAKE
OPERATIONS ADVISORY COMMITTEE MEETING MINUTES/REPORT

The members of the Operations Advisory Committee met on July 10, 2017 in the Council Chambers, at 7:40 p.m.

PRESENT:
Chair Councillor Jim Collard, Lord Mayor Pat Darte, Councillors: Betty Disero, Jamie King, Paolo Miele, John Wiens, Maria Bau-Coote

REGRETS:
Councillor Terry Flynn

STAFF:
Sheldon Randall Director of Operations
Rob Grimwood Fire Chief
Craig Larmour Director of Community & Development
Holly Dowd Chief Administrative Officer/Director of Corporate Services
Brett Ruck Supervisor, Environmental Services
Peter Todd Town Clerk
Colleen Hutt Deputy Clerk

OTHERS:

MEDIA:
Scott Rosts Niagara This Week
Suzanne Mason Sun Media

Chair Councillor Jim Collard called the meeting to order at 7:40 p.m.

CONFLICT OF INTEREST:

No conflicts were declared at this time.

DELEGATION:

1. BUSINESS:

1.a) REPORT OPS-17-050
Fire Department Health & Safety Program

Moved by Councillor Jamie King, that the recommendations contained in Operation Services Report OPS-17-050 be adopted to include:

1.1 That Council receive as information this report outlining the Niagara-on-the-Lake Fire & Emergency Services Health & Safety Program; and

1.2 this legislated requirement be funded through the Operating Budget, as there are currently no funds allocated, which will be addressed at year end.

APPROVED.

1.b) REPORT OPS-17-051
Fire Department Training Program

Moved by Councillor Paolo, that the recommendations contained in Operation Services Report OPS-17-051 be adopted to include:

1.1 That Council receive as information this report outlining the proposed Niagara-on-the-Lake Fire & Emergency Services Training Program initiatives; and

1.2 the training programs be funded through the Operating Budget, where there currently is no funds allocated and will be addressed at year end.

APPROVED.

1.c) REPORT OPS-17-052
Volunteer Firefighter Compensation System

Moved by Councillor Paolo Miele that the recommendations contained in Operation Services Report OPS-17-052 be adopted to include that:

1.1 Council adopt the volunteer firefighter compensation framework, including adjustments, as outlined in this report;

1.2 Council direct staff to submit the volunteer firefighter compensation adjustments for consideration as part of the 2018 operating budget and develop a volunteer firefighter compensation policy for Council approval.

APPROVED.

1.d) REPORT OPS-17-040
Age-Friendly Committee Meeting Minutes- June 1, 2017

Moved by Councillor Maria Bau-Coote, that the recommendations contained in Operation Services Report OPS-17-040 be adopted to include:

1.1 that the June 1, 2017 Age-Friendly Steering Committee meeting minutes be received; and

1.2 that the following recommendations as outlined in the June 1, 2017 Age-Friendly Steering Committee meeting minutes be forwarded to Council for approval;

1.2.1 that Council authorize the Lord Mayor to sign a letter of support to accompany the Town's application to apply for an age-friendly designation from the World Health Organization.

APPROVED.

1.e) REPORT OPS-17-041
Butler’s Trail Pedestrian Bridge

Moved by Councillor John Wiens, that the recommendations contained in Operation Services Report OPS-17-041 be adopted to include:

1.1 that Council accept the Proposal in the amount of $52,600.00 as the Town's commitment for the Butler’s Trail Pedestrian Bridge in order to continue to allow access for local residents and to preserve admittance to the Colonel Butler historical burial site;

1.2 that the cost of $52,600 be funded from the Capital Reserve, and that funds be reallocated from the Simcoe Park Splash Pad (C01287).

APPROVED.

1.f) REPORT OPS-17-042
Canada 150 Grants and Capital Projects

Moved by Councillor Paolo Miele, that the recommendations contained in Operation Services Report OPS-17-042 be adopted to include:

1.1 that Council approve the funding for the Rehabilitation of the Erie and Ontario Railroad Culvert in the amount of $ 185,020 from the Dock Area Reserve.

1.2 that Council approve the funding for the Renovation of the Courthouse (26 Queen Street) in the amount of $94,714 from the Parks Dedication Reserve.

APPROVED.

1.g) REPORT OPS-17-043
Irrigation Committee Meeting Minutes- June 21, 2017

Moved by Councillor Jamie King, that the recommendations contained in Operation Services Report OPS-17-043 be adopted to include:

1.1 that the June 21, 2017 Irrigation Committee meeting minutes, attached to this report be received;

1.2 that the following recommendations as outlined in the June 21, 2017 Irrigation Committee meeting minutes be forwarded to Council for approval;

1.2.1 that Council approve an increase of the cost of the debenture for the Dee Road Pump House to $1.3M from the pre-approved amount of $1M, which allows for increased costs as discussed at the Committee meeting;

1.2.2 that Council approve the estimated expenditure of $100,000 to replace the failing Ontario Power Generation Siphon, and further if appropriate to include the cost into the overall debenture for other irrigation works;

1.2.3 that the 2018 annual operation costs charged to the Growers that use the irrigation system increase from $13.20 to $17; and

1.3 that the following recommendation from Town Staff be forwarded to Council for approval;

1.3.1 that Council approve an additional estimated expenditure of $100,000, bringing the total cost of the debenture to $1.5M, to be included in the overall debenture request for works on the forcemain along Dee Road, which the Town will fund directly.

APPROVED.

1.h) REPORT OPS-17-044
Naming of the Park in Queenston

Moved by Lord Mayor Pat Darte, that the recommendations contained in Operation Services Report OPS-17-044 be adopted to include:

1.1 that Council approve the naming of the park in Queenston to be QUEENSTON VILLAGE COMMON.

APPROVED.

1.i) REPORT OPS-17-045
Municipal Drains - Spoil

Councillor Martin Mazza declared a conflict of interest with Report OPS-17-045 - Municipal Drains - Spoil as a drain runs through his property. Councillor Martin Mazza did not take part in any discussion or vote on this matter.

Moved by Councillor John Wiens, that the recommendations contained in Operation Services Report OPS-17-045 be adopted to include:

1.1 that Council authorize the expenditure of $20,000 to retain K. Smart and Associates to investigate and prepare an Engineer's Report to handle the project of spoil removal from Municipal Drains as a general charge to the entire drainage watershed;

1.2 that the funding be apportioned to municipal drains, based on their Engineer's Report.

APPROVED.

1.j) REPORT OPS-17-046
Old Town - Ricardo/Front Area Inflow and Infiltration Investigation Study

Moved by Councillor Maria Bau-Coote, that the recommendations contained in Operation Services Report OPS-17-046 be adopted to include:

1.1 that Council engage Cole Engineering Group Ltd. (formerly XCG Consultants Ltd.) to provide engineering services for the Old Town – Front/Ricardo Area, Inflow and Infiltration Investigation Program Phase 1, with an upset limit of $69,598.00 excluding HST.

APPROVED.

1.k) REPORT OPS-17-047
Proposed Lavigne Drain Realignment – Appointing an Engineer

Moved by Councillor John Wiens, that the recommendations contained in Operation Services Report OPS-17-047 be adopted to include:

1.1 that Council appoint K. Smart Associates Limited to prepare an Engineer’s Report under the appropriate sections of the

Drainage Act

R.S.O. 1990 for the realignment of a portion of the Lavigne Drain; and

1.2 that Council direct the Town Clerk to prepare and execute the necessary bylaw required to retain the Drainage Engineer in accordance with the Drainage Act R.S.O. 1990.

APPROVED.

1.l) REPORT OPS-17-048
Valve Maintenance Trailer / Hydro Excavator Purchase

Moved by Councillor Jamie King, that the recommendations contained in Operation Services Report OPS-17-048 be adopted to include:

1.1 that Council approve the purchase of a Valve Maintenance Trailer / Hydro Excavator and to be funded from the Capital Reserve.

APPROVED.

1.m) REPORT OPS-17-049
2018 Byron Street Reconstruction

Moved by Councillor Maria Bau-Coote, that the recommendations contained in Operation Services Report OPS-17-049 be adopted to include:

1.1 that Council accept and approve the reconstructing Byron Street with a 1.8m barrier curb face sidewalk on the north side of Byron Street and a mountable curb on the south side between King Street and Wellington Street.

APPROVED.

2. NEW BUSINESS

Discussion took place regarding:

LED street lights, softer lights or filters

The following items were brought forward at the Committee meeting:

2.a) Notice of Motion - Safety and Traffic Concerns

Councillor Paolo Miele put forth a notice of motion for the next Council Meeting regarding safety and traffic concerns at the intersection of York Road and Four Mile Creek Road.

2.b) Notice of Motion - Regent Street parking

Councillor Betty Disero put forth a notice of motion for the next Council Meeting regarding Regent Street parking between Centre Street and William Street.

ADJOURNMENT: 7:50 p.m.

Lord Mayor, this concludes the Minutes/Report of the Operations Advisory Committee I Councillor ___________________ move, seconded by Councillor __________________ that the Minutes/Report of the July 10, 2017 Operations Advisory Committee Meeting be adopted.

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LORD MAYOR PAT DARTE